2024-2025 School Year

     (Posted: 11/21/2024)

POSITION: AEL Clerk (Part-Time) 

 

LOCATION: Adult Education & Literacy Office

 

QUALIFICATIONS:  High school diploma or equivalent (years of post-secondary education may substitute for one year of clerical experience). One year of experience. Preferred typing at 45 wpm (words per minute). Preferred knowledge of basic accounting principles & Google Suite.

 

Application Submission Procedure – External Candidates

• To ensure full consideration, please complete our online application.
• Applications are accepted only through this process-mailed or emailed application materials will not be considered.
• Upload letter of interest and resume.
• All documents are required-partial or incomplete application materials will not be considered or reviewed; please make sure that all documents are uploaded appropriately.

Application Submission Procedure – Internal Candidates 

• To ensure full consideration, please click the Employment icon located in the black icon bar at the top right of the website.
• Under Apply for Jobs - Internal, click online application. New applicants will then create an internal profile by first clicking Yes, I am an employee.
• Once logged in, click on “Job Listings” and apply for the position.

SALARY:  Office Professional A Schedule

 

DEADLINE: Until Filled

 

JOB DESCRIPTION 

 

JOB TITLE: Adult Education & Literacy Office Clerk- B

 

JOB DESCRIPTION: Job includes various clerical and secretarial duties.  Performing these duties requires initiative, good judgment and ability to follow directions and make decisions within established policies.  Duties require the discreet and tactful handling of sensitive and confidential material.  Extensive interaction with diverse customers in person and by phone must be handled effectively and efficiently.

 

REPORTS TO: Adult Education Coordinator                                               

 

EXAMPLE (S) of WORK PERFORMED:

• Enter student instructional hours and contact students for enrollment
• Enroll the online administer locator test and the reading pre-test for all new students
• Update class rosters and share with the AEL coordinator
• Send students invites for Thursday sessions with AEL Office Clerk
• Upload and check accuracy of all data uploaded into system on Wednesdays
• Create paper folders for each student and save sign-in sheets.
• Check supplies and communicate to coordinator all needed classroom or testing supplies place orders on Wednesday
• Enter all ESL data on Thursday
• Close and secure AEL Center when necessary
• Manage LACES data and discuss anomalies with the AEL coordinator
• Keep storage areas clean and neat
• Manage the AEL soda machine, keeping it full at all times
• Assist with the AEL graduation ceremony when necessary
• Assist Coordinator with all reporting and writing
• Create payroll timesheets for all employees yearly
• Assist Coordinator with data close-out in July
• Maintain technology and supplies inventory lists
• Report issues with student testing anomalies, classroom retention changes and concerns to the coordinator
• Help prepare for meetings and events at the AEL center when requested
• Help students with all supportive services (letters, referrals, information, etc.) and all other students as requested/credential spreadsheets, and sign-in sheets
• Share with the coordinator/Administer MOLearns pre-tests and post-tests 
• Process MOLearns testing information the same day, provide relevant information to instructors when necessary to keep classroom data to the level expected, and work with instructors to maximize classroom data
• All staff are expected to share responsibility with the teachers for the data of the classes you support/answer phones and return calls
• Encourage absent students to post-test, return materials, and to attend classes when appropriate
• Assist coordinator with miscellaneous tasks as requested

ESSENTIAL FUNCTIONS: (*)

 

(*)  When a specific assignment has additional or different ESSENTIAL FUNCTION requirements, the differences will be discussed at the time of assignment.

• Regular attendance is required to provide support to the students and professional staff.
• Requires travel to work sites within a building. (Mobility)
• Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement)
• Prepares and maintains written reports. (Writing Requirement)
• Provides written procedures for plan preparation and implementation. (Writing Requirement)
• Communicates with departmental staff concerning proper procedures necessary for the department to operate efficiently. (Communication Requirements)
• Visually obtains information from computer monitor. (Sight Requirement)

Physical Demands (Strength)

 

                -Exerts 20 to 50 pounds of force occasionally, and/or

                -Exerts 10 to 25 pounds of force frequently, and/or

                -Exerts greater than negligible up to 10 pounds constantly.

                -Ability to sit for extended periods of time.

                -Ability to view large volumes of written materials via computer screen and/or

                 records/correspondence/documentation for extended periods of time.

               

KNOWLEDGE, SKILLS, and ABILITIES:

• Ability to establish and maintain positive working relationships with other employees and the public.
• Knowledge of current office practices, procedures and equipment.
• Knowledge of business English, spelling and arithmetic.
• Knowledge of the principles of office management.
• Skill in word processing accurately from rough draft or plain copy at a working rate of speed.
• Skill in application and interpretation of department policies and procedures.
• Ability to understand and follow written and oral directions.
• Ability to check numbers and written material for accuracy.
• Ability to make arithmetic computations and tabulations accurately with reasonable speed.
• Ability to maintain clerical records and to prepare reports from various statistical and accounting information.
• Ability to carry out secretarial duties independently and handle correspondence without review.
• Ability to perform word processing and data entry tasks with speed and accuracy.
• Ability to prioritize work to meet goals on a timely basis.
• Ability to instruct other clerical staff effectively.
• Ability to develop, layout and implement clerical procedures from general instructions.
• Ability to communicate effectively both orally and in writing.
• Ability to use coding and filing schemes.
• Ability to independently solve problems and make decisions.
• Ability to learn and use district software packages.
• Ability to assume leadership role in data management systems.
• Working knowledge of computer word processing systems, spreadsheet applications and database systems.

                Vocational Preparation: (Experience)

 

                One year experience and typing 45 wpm (words per minute)

 

                Education Preparation: (Formal and Informal)

 

                High school diploma or equivalent (one year post-secondary may substitute for one year clerical experience).