2022 - 2023 School Year 

(Posted: 11/22/2022)

POSITION:   Bilingual Office Professional D - Community Services Department

QUALIFICATIONS:  Associates Degree or 60 College Credits; Bilingual Spanish Speaking

Application Submission Procedure – External Candidates

• To ensure full consideration, please complete our online application.
• Applications are accepted only through this process-mailed or emailed application materials will not be considered.
• Upload letter of interest and resume.
• All documents are required-partial or incomplete application materials will not be considered or reviewed; please make sure that all documents are uploaded appropriately.

Application Submission Procedure – Internal Candidates 

• To ensure full consideration, please click the Employment icon located in the black icon bar at the top right of the website.
• UnderApply for Jobs - Internal, click online application. New applicants will then create an internal profile by first clicking Yes, I am an employee.
• Once logged in, click on “Job Listings” and apply for the position.

SALARY: Dependent on experience and the Office Professional D Salary Schedule ; Additional $1,000 stipend possible for bilingual spanish speaker 

DEADLINE:  December 9, 2022

JOB DESCRIPTION

JOB TITLE: Bilingual Office Professional - D   

Job includes a variety of clerical and secretarial duties.  Performing these duties requires initiative analysis, independent judgment, assuming responsibility and making decisions within established policies.  Duties also frequently require the discreet and tactful handling of sensitive and confidential material.  Extensive interaction with diverse publics in person and by phone and electronically must be handled effectively and efficiently.

REPORTS TO: Director of Communications and Community Services                                        

EXAMPLE (S) of WORK PERFORMED:

• Receives inquiries by telephone and in writing. Determines purpose of inquiries, provides                                             information directly as experience and knowledge of practice permit, or refers to appropriate party.
• Initiates contacts and transacts business with outside agencies and parties.
• Assists with organizing workload in office, carries out priorities and meets deadlines.
• Prepares and processes forms and correspondence within framework of established policies and procedures, and sometimes involving confidential material.
• Provides translations of communications, correspondence, and a variety of newsletters, flyers and videos into Spanish and/or a designated language other than English.
• Types, prepares, edits, and proofread in final form a variety of materials for approval by supervisor, printing, and distribution.
• Assists in compiling and adjusting budget. Enters electronic requisition orders and other entries into computer and monitors/tracks budget information on computer.
• Maintains data base, generates and distributes related reports as directed.
• Assists with registration, travel accommodations, and advances for staff. Submits approved authorization and receipts for payment or reimbursement.
• Maintains supervisor’s schedule of appointments and makes arrangements for meeting rooms.
• Processes mail.
• Establishes and maintains files. Recognizes sensitive material and information and maintains its confidentiality.
• Informs supervisor about issues and concerns, which he/she needs to know about.
• Assumes leadership role in the training and instruction of new employees in the office.
• Monitors and arranges for maintenance of department equipment, e.g., computers, typewriters, copiers, printers, transcribes, etc.
• Initiates, organizes, manages and maintains data.
• Delegates the monitoring of inventory and ordering of office supplies equipment.
• Operates standard office equipment, e.g., copy machine, computer, etc.
• Performs searches and accesses information on the internet.
• Performs other related work as assigned.

ESSENTIAL FUNCTIONS: (*) When a specific assignment has additional or different ESSENTIAL FUNCTION requirements, the differences will be discussed at the time of assignment. (*)  

• Regular attendance is required to provide support to the students and professional staff.
• Requires travel to work sites within a building. (Mobility)
• Reviews and interprets printed reports to obtain information necessary for decision-making, planning and management in assigned area(s). (Reading Requirement)
• Prepares and maintains written reports. (Writing Requirement)
• Provides written procedures for plan preparation and implementation. (Writing Requirement)
• Communicates with departmental staff concerning proper procedures necessary for the department efficiency. (Communication Requirements)
• Visually obtains information from computer monitor. (Sight Requirement)

Physical Demands  (Strength)

                -Exerts 20 to 50 pounds of force occasionally, and/or

                -Exerts 10 to 25 pounds of force frequently, and/or

                -Exerts greater than negligible up to 10 pounds constantly.

                -Ability to sit for extended periods of time.

                -Ability to view large volumes of written materials via computer screen and/or

                 records/correspondence/documentation for extended periods of time.

KNOWLEDGE, SKILLS, and ABILITIES:

• Ability to establish and maintain positive working relationships with other employees and the public in either English or in a designated language other than English (Spanish preferred).
• Knowledge of current office practices, procedures and equipment.
• Skill in word processing accurately when composing or working from rough draft at a working rate of speed.
• Skill in the application and interpretation of department policies and procedures.
• Ability to read, write and speak in English and a designated language other than English (Spanish preferred).
• Ability to communicate accurately, effectively and courteously both orally and in writing in both English and a designated language other than English (Spanish preferred) to a diverse audience under busy and/or difficult/confidential situations.
• Ability to understand and follow written and oral directions.
• Ability to check numbers and written material for accuracy.
• Ability effectively plan, organize and prioritize work of self and others in a fast-paced environment.
• Ability to make arithmetic computations and tabulations accurately with reasonable speed.
• Ability to maintain clerical records and to prepare reports from varied statistical and accounting information.
• Ability to carry out secretarial duties independently and handle correspondence without review.
• Ability to perform word processing and data entry tasks with speed and accuracy.
• Ability to prioritize work to meet goals on a timely basis.
• Ability to instruct other clerical staff effectively.
• Ability to develop, layout and implement clerical procedures from general instructions.
• Ability to communicate effectively both orally and in writing.
• Ability to independently solve problems and make decisions.
• Ability to use district software packages.
• Ability to assume leadership role in data management systems.
• Working knowledge of computer word processing systems, spreadsheet applications, Microsoft office (Word, Excel, Access, and PowerPoint), Google Workspace and the data base systems (ability to maintain and manage databases).

Vocational Preparation: (Experience)

• Two (2) years of experience
• Bilingual (Spanish and English-speaking) desired. 
• Experience in translating and interpreting to and from English into Spanish is highly desirable.      

Education Preparation: (Formal and Informal)

• High school diploma or equivalent (years of post secondary education may substitute for one year of clerical experience).
• Associates Degree Preferred